Adopts the policies and guidelines for CAV per CMO 17 s.2013, CMO 5 & 59 s.2016 and Pursuant to CHED COVID-19 Advisory No. 7 dated May 24, 2020 on the Guidelines for the prevention, control and mitigation of the spread of Corona Virus Disease 2019 (COVID-19) in Higher Education Institutions (HEIs) to ensure the safety of the clientele and stakeholders, the following procedure shall be observed.
STEPS AND REQUIREMENTS:
A. Local
- Applicant to Private Higher Education Institutions(PHEI)/ Local Universities and Colleges(LUC)
The applicant submits the original and photocopy requirements for the application of CAV;
☐ Diploma (for Graduate)
☐ Official Transcript of Records (TOR)
☐ Certification of the total no. of units earned
(for Unit Earner)
Others (if applicable):
☐ Certification of Correction of Name
☐ Notarized authorization for applicant through a representative with Valid IDs of both parties - Private Higher Education Institution(PHEI)/Local Universities and Colleges(LUC) to CHED Caraga
The Registrar certifies the authenticity of the documents and endorses it to CHED Caraga.
☐ Prescribed Endorsement Form
☐ Diploma (for Graduate)
☐ Official Transcript of Records (TOR)
☐ Certification of the total no. of units earned
(for Unit Earner)
☐ Proof of Payment
Others (if applicable):
☐ Certification of Correction of Name
☐ Notarized authorization for applicant through a representative with Valid IDs of both parties
- CHED Caraga
The Records Office validates the completeness of the requirements;
• If complete: Records Office forwards the CAV application to cashier for Official Receipt.
• If payment is confirmed: Cashier issues Official Receipt and forward the same to Records Office.
• Records Office process the CAV.
• If approved: Records Office releases the CAV in Security Paper to PHEI/LUC.
• If with deficiency: Records Office returns the application to PHEI/LUC concerned.
B. Abroad
For CAV application to be used outside the Philippines, follow Steps 1,2 and 3 provided in A. Local.
The applicant brings the CAV in sealed envelope to the preferred DFA Branch/Office.
☐ DFA-MANILA
2330 Roxas Boulevard, Pasay City, Metro Manila
Hotline: (02)556-0000
Website: dfa.gov.ph
☐ DFA-CEBU
Estancia, Mandaue City, Cebu
Mondays – Fridays 9:00 AM – 4:00 PM
Telephone no. (032) 520 – 6551
Email: cebu.rco@dfa.gov.ph
☐ DFA-DAVAO
Ecoland Brgy., Matina, Davao City
Mondays – Fridays 10:00 A.M. to 5:00 P.M.
Saturdays 10:00 A.M. to 2:00 P.M.
Contact No: (082)285 4885
Email:authentication.codavao@gmail.com
apostilleappointment@gmail.com
☐ DFA-CDO
5th Flr. BPO Tower, SM Downtown Premier,
Claro M. Recto Ave. cor Osmeña Street, CDO City
Mondays – Fridays 10:00 A.M. to 5:00 P.M.
Contact No: (088)327-4272
Email:authentication.dfacdo@gmail.com
DFA ONLINE APPOINTMENT LINK
https://co.dfaapostille.ph/
C. Individual filing of CAV for Closed HEI.
The applicant submits the original and photocopy requirements for the application of CAV;
☐ Notarized Request letter
☐ Diploma (for Graduate)
☐ Official Transcript of Records (TOR)
☐ Certification of the total no. of units earned
(for Unit Earner)
☐ Proof of Payment (Fund Transfer/Validated Bank Deposit Slip)
Others (if applicable):
☐ Certification of Correction of Name
☐ Notarized authorization for applicant through a representative with Valid IDs of both parties.
• Through Courier (Preferably JRS with Return Prepaid Pouch)
D. Certified True Copy (CTC)
The applicant may apply CTC of CAV Security Paper together with the CAV application to PHEI/LUC; For CTC, only individual can directly request CTC to CHED Caraga and presents the following:
☐ Original CAV.
☐ Proof of Payment
Payment Details:
Per CHED Administrative Order (CAO) No.04 s.2014
☐ CAV – ₱ 80.00
☐ CTC – ₱ 30.00 per copy